Permit Calendar Management Spain | B2B HR Immigration

Renewal trigger alerts

60-day

HR briefings

Monthly

Permit types tracked

All

Lapses target

Zero

Overview

What you need to knowabout this route.

For companies with multiple non-EU employees, manual permit tracking is a compliance risk. One missed renewal can mean an employee is unlawfully working, triggering fines, Social Security complications and potential reputational damage. Permit calendar management removes this risk entirely.

I maintain a live calendar of all employee permits — tracking expiry dates, renewal windows, and authorisation changes. You receive a monthly briefing on the status of all permits, with clear action items flagged 60 days before each renewal window opens. Nothing falls through the cracks.

Requirements

Document & eligibilitychecklist.

This is a general checklist — exact requirements depend on your specific situation. I prepare a personalised checklist during your assessment session.

List of all non-EU employees with current permit details
Permission to be the point of contact for permit-related matters
HR contact for monthly briefings
Agreement on communication protocol

Service packages

Three packages.One specialist.

All packages start with a 60-minute assessment session (€90 standard · €110 with full personalised checklist). The session fee is deducted in full from any package you proceed with.

Package 01

The Essentials

Core Permit Calendar Management management — done correctly. Ideal if you're organised and need expert guidance and a solid application.

✓ Eligibility & route assessment
✓ Personalised document checklist
✓ Application form review & guidance
✓ Full document review before submission
✓ Submission guidance (you submit)
✓ Written summary & next steps

Pricing: 90€ × complexity factor

Typically €450–€900 depending on route

Book assessment — €90 →

Package 02 · Most popular

⭐ RECOMMENDED

The Complete

Full Permit Calendar Management management — I handle everything from application to TIE. You gather documents, I do the rest.

✓ Everything in The Essentials
✓ Full application management (I submit)
✓ Appointment scheduling & coordination
✓ Follow-up with Extranjería / UGE
✓ Written status updates throughout
✓ TIE appointment & coordination
✓ Requirement response (requerimientos)

Pricing: 90€ × complexity × urgency + costs

Typically €900–€1,800 depending on route

Book assessment — €90 →

Package 03 · Full setup

From A-to-Z

Your complete Spanish setup — Permit Calendar Management plus every administrative step to live and work legally in Spain from day one.

✓ Everything in The Complete
✓ TIE cita & full card coordination
✓ Empadronamiento guidance & coordination
✓ Alta en la Seguridad Social
✓ Bank account referral & onboarding
✓ Certificado digital (digital ID certificate)
✓ Post-approval support (30 days)

Pricing: 90€ × complexity × urgency + full costs

Typically €1,800–€3,200 all-inclusive

Book assessment — €90 →

Optional add-ons · All packages

⚡

Urgent Processing

Priority handling for time-sensitive cases. Urgency factor applied to base fee.

📞

Extra Legal Consultation

Additional 60-minute session — €90 per session, deducted from service if booked.

🔁

Follow-Up Service

Post-approval support beyond the standard window. Renewal alerts included.

🛡

Requirement Response

Full handling of requerimientos (deficiency notices) from Extranjería or UGE.

📑

Sworn Translations

Coordination of certified sworn translations for all required documents.

💡 Add-ons are confirmed during your assessment session. All fees quoted in writing before work begins.

FAQ

Frequently askedquestions.

What's included in the monthly briefing?▼

A concise status report covering: all active permits (type, expiry, status), upcoming renewals in the next 90 days, any permits requiring immediate action, and any compliance flags noted since the last briefing.

What triggers the 60-day alert?▼

When a permit's expiry date is 60 days away, I initiate the renewal process — contacting you, gathering required documents, and preparing the application for submission within the renewal window.

What if an employee's circumstances change?▼

Any change (new job title, salary change, change of employer entity) is assessed for permit impact. I advise on any filing obligations triggered by the change.

How is this priced?▼

Monthly flat fee based on the number of employees tracked. Quoted individually based on workforce size.

Can this be combined with the compliance audit?▼

Yes — the audit provides the baseline, and the calendar management is the ongoing monitoring. Starting with an audit is the recommended approach for companies that haven't done one recently.